Depending on your configuration, two types of discounts are available on fee offers:
- Standard Discount - A discount defined by the law firm on the fee offer. The firm must apply the same discount on its invoices. This ensures that invoice-level discounts do not exceed the terms established for Fees and Expenses.
- Prompt Pay Discount - A discount applied when invoices are paid within an agreed-upon timeframe. Prompt Pay Discounts encourage early payment and may reduce overall invoice costs.
Your organization must be configured to use Prompt Pay Discounts. You must have the Fee Change Approval Contact to edit discounts on a fee offer.
This article covers the following:
Adding Discounts
You can add both Prompt Pay discounts and Standard discounts from the Fee Offer Overview page. Discounts that are created after a fee offer has been approved will be applied to any subsequent invoice submitted by the firm.
You must have the Fee Offer Setup role at the Corporate or Office level to create a discount.
You can access the Create Discount window from two places on the Fee Offer Overview page:
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Select Create Discount from the More Actions menu.
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Click +Create Discount under the Discounts section at the bottom of the Fee Offer Overview page.
The Create Discount Window displays.
Creating a Prompt Pay Discount
- Click Create Prompt Pay Discount.
The Create Prompt Pay Discount window displays.
- Enter a value in the Accounts Payable Processing Time field. This value is factored into the calculation to ensure accurate discount eligibility.
- Select an option from the Discount Applies To drop-down list to determine which portion of the invoice is affected (e.g., fees, expenses, or total).
- Complete the remaining required fields, including a description and discount terms.
- Optional: Enter an additional discount if the original discount expires. Click the plus sign (Add Discount Period) to the right of the discount description field.
- Click Save Discounts.
Creating a Standard Discount
- Click Create Discount Terms.
The Create Discount Terms window displays.
- Enter in an amount for Fees and Expenses as needed.
- Click Save Discounts.
Modifying Fee Offer Discounts
Edits to fee offer discounts affect only future invoices submitted under that fee offer.
Prompt Pay discounts must be enabled for your organization, and you must have the Fee Offer Setup role to modify discounts.
Modifying a Prompt Pay Discount
- Navigate to the Fee Offer Overview page.
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Click the pencil icon next to the Prompt Pay Discount name. The Edit Prompt Pay Discount window displays.
- Edit fields as needed.
- Click Save Discounts. When you edit or delete a Prompt Pay Discount, the law firm receives an email notification of the change.
Modifying Discount Terms
- Navigate to the Fee Offer Overview page.
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Click the pencil icon next to the discount to be edited. The Edit Discount Terms window displays.
- Edit fields as needed.
- Click Save Discounts.